Procurement and Contract Coordinator
Company: Government jobs
Location: Monroe
Posted on: January 27, 2023
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Job Description:
General Statement
The Procurement and Contract Coordinator, under limited
supervision, performs contract and procurement duties to include
collaborating with departments to receive contract documents;
assisting departments with evaluating, reviewing, negotiating,
processing, and ensuring applicable compliance; routing contracts
through the contract system; and securing fully executed contracts
in accordance with applicable policy and laws. This work involves
coordinating the purchasing activities of County departments to
ensure compliance with North Carolina statutes and local policy
while ensuring that Union County receives the best value. Work also
involves assisting with Vendor Outreach, Minority/Women and Small
Business HUB monitoring program, P-Card program, the Board Agenda
process, preparing and/or processing IFB's, RFP's, RFQ's and
assisting with internal and external training. Employee must
exercise independent judgment and initiative in completing
assignments. Employee must also exercise considerable tact and
courtesy in frequent contact with County staff, vendors and the
general public.
Essential Functions
Reviews and processes contracts, ensuring contract documents are
complete (including all referenced exhibits/attachments and any
related terms and conditions). Works with the submitting department
to obtain accurate and complete required contract information,
including any missing contract documentation, before further
processing any contract.
Collaborates with departments, procurement team and legal to
complete the contract process.
Assists with contract negotiations as needed.
Assists with developing and monitoring purchasing contracts.
Assist with managing and maintaining the procurement segment of the
P-Card program.
Manages the central procurement contract file process.
Assists with preparing/implementing Vendor Outreach events.
Assists with Minority/Women and Small Business Program,
Historically Underutilized Business (HUB) monitoring and
prepares/submits State reports.
Manages the Procurement-Vendor Registration Program.
Prepares and submits various Contract and Procurement.
Creates and processes IFB's, RFP's and RFQ's.
Assists with writing solicitations for bids (Invitations for Bid,
Requests for Proposals, Requests for Qualifications,) depending
upon service/item procured; and reviews submittal evaluation
criteria as requested.
Assists with developing and administering vendor outreach and
training initiatives.
Manages various procurement activities for assigned commodities
and/or Departments/Agencies.
Assists with updating and maintaining the procurement/contract file
system.
Informs departments of various contract, procurement and bid
procedures.
Assists with various audit initiatives.
Assists with preparing budget (as needed).
Assists with training employees on various purchasing and contract
procedures as necessary.
Researches state and federal statutes and opinions, Department
policies and previous contracts.
Reviews, interprets and clarifies statutes, regulations, standard
policies and procedures to ensure compliance with Department and
governmental regulations.
Maintains, updates and compiles detailed data, reports, summaries,
files, records, logs, statistics and contracts.
Conducts audits, researches and identifies issues with contracts
and proposes solutions.
Performs other related duties as assigned.
Minimum Qualifications
Education and Experience:
Bachelor's Degree in Accounting, Business Administration, Public
Administration or related field, and five (5) years of experience
of progressively responsible experience in procurement/purchasing,
contract work; or equivalent combination of education and
experience.
Licenses or Certifications:
Procurement and/or Contract Industry Certification. Employee has
three (3) years to secure applicable Procurement/Purchasing
Certification (Manager may extend as needed).
Preferred Qualifications
Education and Experience:
Master's Degree in Business, Purchasing related industry, Public
Administration or other related industry related field and five (5)
years of experience with purchasing and/or processing contracts for
complex commodities, information technology, architects/engineers
and/or construction services preferably in government or similar
institutional agency.
Licenses or Certifications:
Certified Local Government Purchasing Officer (CLGPO), Certified
Professional Public Buyer (CPPB), Certified Professional Public
Officer (CPPO), Certification in Contracts or Project Management
(PMP) preferred. Employee has three (3) years to secure applicable
Procurement/Purchasing Certification (Manager may extend as
needed).
INSURANCE PROGRAMS
HEALTH INSURANCE
All full-time employees and their eligible dependents can
participate on the first day of the first full month of employment.
You must sign up for coverage within your first 30 days of
employment or wait until the annual enrollment period. Health
Reimbursement Account Preventative Care Coverage Prescription
Coverage Vision Coverage
DENTAL INSURANCE
All full-time employees and their eligible dependents can
participate on the first day of the first full month of employment.
You must sign up for coverage within your first 30 days of
employment or wait until the annual enrollment period.
LIFE INSURANCE
Basic Term life Insurance in the amount of one times the annual
salary is provided for all full-time and regular part-time
employees. Additional coverage is available for purchase through
payroll deduction for the employee and eligible dependents.
FINANCIAL PROGRAMS
RETIREMENT
Membership in the North Carolina Local Government Employees
Retirement System is a requirement for all full-time and regular
part-time employees. Employees contribute six percent (6%) of their
annual compensation before it is taxed. If you leave County service
before retirement, you may withdraw your retirement contributions
or elect to freeze your contributions in anticipation of future
local government employment. If you have five (5) years of service,
you are 100% vested in the NCLGERS.
NC401(k)
The NC401(k) supplemental retirement program is available to
full-time and regular part-time employees. The County establishes
this 401(k) account for each eligible employee and makes a five
percent (5%) contribution based on biweekly earnings. Employees may
elect to make voluntary contributions through payroll
deduction.
457 DEFERRED COMPENSATION
The 457 Deferred Compensation program is available to all employees
through payroll deduction. Deferred compensation is a voluntary
investment plan to supplement retirement income and to defer
taxable income.
FLEXIBLE SPENDING ACCOUNTS
Options are available to regular full-time and regular part-time
employees who wish to use pre-tax dollars for eligible medical,
pharmacy, dental, vision, and daycare expenses. The Flex Debit Card
program gives you instant access to your account funds.
Health Care Spending Account Section 125 of the IRS Code allows
yearly voluntary enrollment to set aside pre-tax dollars for
eligible health care expenses.
Dependent Care Spending Account Section 125 of the IRS Code allows
yearly voluntary enrollment to set aside pre-tax dollars for
eligible dependent care expenses.
DIRECT DEPOSIT
Deposit of your paycheck will be made to checking or savings
accounts in a bank of your choice.
CREDIT UNION
Local Government Federal Credit Union membership is available to
all employees. Once you join, you can remain a member for as long
as you choose. Immediate family members such as: spouse, children,
stepchildren, brothers, sisters and parents can all become
members.
TRUIST
No Overdraft Fees
$100 Negative Balance Buffer
Online and Mobile Banking with Bill Pay
LEAVE PROGRAMS
VACATION LEAVE
Vacation leave is accrued based on creditable years of service in
the Local Government Employees Retirement System.
SICK LEAVE
For full-time County employees, sick leave accrues at eight (8.0)
hours per month. Regular part-time employees accrue prorated sick
leave based on a percentage of the full-time rate. Your unused sick
leave balance can be applied as creditable service toward a service
retirement under the guidelines of the NCLGERS.
SICK LEAVE TRANSFER FROM OTHER AGENCIES
Unused sick leave earned from another North Carolina Governmental
Agency and/or entity, will be accepted and transferred to the
County as follows: twelve (12) sick leave days will be transferred
and added to the employees active sick leave balance after
completion of six (6) months of employment. The remaining balance
of sick leave documented for transfer at the time of employment
will be recorded in the employees permanent personnel file. On the
fifth anniversary of employment with the County, the remaining
balance of transferred sick leave will be added to the employees
active sick leave balance.
HOLIDAYS
There are 11 County recognized holidays per year with 1 floating
holiday available.
MILITARY LEAVE
Annual Training - 10 paid workdays granted.
Active Duty - 20 paid workdays granted.
CIVIL LEAVE
Paid leave is provided to full-time or regular part-time County
employees called for jury duty or as a witness of the court for the
federal or state government, or a subdivision thereof.
FAMILY & MEDICAL LEAVE ACT
Federal law provides job protection and continuation of existing
paid health insurance during 12 weeks of leave, paid or unpaid, to
an eligible employee for qualifying events. These events can
include birth or adoption, and serious illness of an immediate
family member, or of the employee.
PAID PARENTAL LEAVE
Parental Leave provides the employee paid leave for the first eight
weeks of approved FML for the birth of a son or daughter, or
placement with the employee of a son or daughter for adoption or
foster care.
ADMINISTRATIVE LEAVE
Educational Leave is available to regular full-time and regular
part-time employees when participating in a job-related, short
course, such as an update, not to exceed ten (10) consecutive
working days.
VOLUNTEER TIME OFF
Volunteer Time Off will provide employes with 16 hours of paid time
per calender year to volunteer at approved Union County community
partner agencies.
OTHER PROGRAMS
EMPLOYEE ASSISTANCE PROGRAM
The Employee Assistance Program is open to all employees and their
dependents. It is a confidential service provided at no cost to the
employees of the County. EAP provides certified counselors who
administer assessment and brief therapy to employees who want help
with a variety of personal and work-related issues such as stress,
parenting concerns, grief, alcohol/drug use, family problems,
financial concerns, and work-related problems.
AQUATIC AND FITNESS CENTER
We believe that staying healthy is more than just exercising
regularly and eating well. Individual and family discount
membership and monthly dues are available to full-time and regular
part-time employees through payroll deduction.
NATIONAL COLLEGE SAVINGS PROGRAM
The National College Savings Program is open to all employees. The
Program is designed to provide certain tax advantages, encourage
and facilitate saving to pay the costs of attending eligible
institutions.
01 List any current licenses and/or certifications.
02 Do you have at least five years experience in this field?
03 What level of experience do you have reviewing and/or processing
contracts?
04 How many years of experience do you have negotiating contracts?
List 3 to 5 types of contracts you have experience in.
05 How many years' experience do you have developing and
implementing vendor outreach and training initiatives (include
Minority/Women and Small Business Programs)? Briefly list the
type.
06 Briefly describe the type of experience you have preparing and
processing complex solicitations from "cradle to grave" (beginning
of procurement process to end).
* Required Question
Keywords: Government jobs, Rock Hill , Procurement and Contract Coordinator, Accounting, Auditing , Monroe, South Carolina
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