Administrative Assistant

Company: True Homes
Location: Monroe
Posted on: May 15, 2022

Job Description:

True Homes, #1 Best Workplace and National Housing Quality GOLD Builder, is growing! Because of this tremendous growth, we are searching for a new Executive Sales Administrator to join our team. If you are looking to join a team that values you and want to be part of a company that takes a new approach to home building and workplace culture, please apply now!

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• Please note, this is not a remote position.
  
  The Executive Sales Administrator is responsible for providing daily administrative, project management, and analytical support to the Executive Partner of Sales as well as the 6 Market Partners of Sales. The Executive Sales Administrator acts as the liaison between the market-based Sales Team members and the Executive office. The Executive Sales Administrator proactively provides reports, analytics, and trends to Sales Leadership team to facilitate quick and efficient strategic decisions. The Executive Sales Administrator must have good problem-solving skills and must be proficient at process improvement.
  Responsibilities:
  Data Analytics, Reports, Summaries and Presentation of Materials:
  
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  • Gathers, prepares and formats data and reports into an easy to present format for the Executive Partner of Sales.
    
  • Generates and reviews for accuracy various sales reports on a weekly, monthly, quarterly, and annual basis and provides to the Market Partners, Executive Partner Sales, and Executive Team as needed
    
  • Acts as a liaison between the Executive Partner of Sales and the Enterprise Technology Services team to ensure reports are accurate and informative
    
  • Maintains database in Sales System with all Sales Department documents and ensures confidentiality and that they are accurate and up to date
    
  • Liaison between Sales Leadership and ETS Project Manager on updates, troubleshooting sales systems
    
  • CRM
    
  • Sales Commission Dashboard and Trinity Interface
    
  • MP Pricing Tool in Trinity
    
  • Trinity
    
  • Docusign
    
  • GCO Portal
    
  • RFP Portal
    
    Travel and Event Planning:
    
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    • Plans and executes the following events:
      
    • Sales Kick off
      
    • Market Ops Review Hotels and Dinners-In Market Sales Lunches during Ops Review Weeks
      
    • Broker Grand Opening Events
      
    • Leadership Weekend
      
    • Annual Sales Trip
      
    • Executive Weekend
      
      Administrative Support
      
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      • Compiles weekly surveys for the Founding Partner and administers and tracks True Action Alert Reports
        
      • Maintains all sales team Real Estate license cards to ensure all are up to date and organize each by region
        
      • Organizes and coordinates logistics for all sales trips and sales kick off events, send meeting invites to all Executives for community Grand Opening events
        
      • Works with True Advisors from each market on any outstanding database issue- ie Broker sales data, contract data
        
      • Fulfills Marketing Material Requests for True Advisors
        
      • Acts as Liaison between Brokers and Executive office as needed
        
      • Orders and coordinates Game Film
        
      • Ensures all sales team members respond to requests needed by Executive office
        
      • Performs other duties as needed or required such as catering for events or meetings
        
      • Initiate Key Sale Audit weekly to ensure Key Sales turn into Core Accounts and the Core Agreement is signed by the selling Broker
        
      • Reviews all Core Broker sign-up sheets, enters Core Broker information into data base, and ensures criteria has been met
        
        Results/Accountability:
        
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        • Ensures all reports are delivered on time and accurately
          
        • Meets all deadlines as requested by Executive Team
          
          Qualifications:
          
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          • Associates degree in business, administration, or related field required, bachelors degree preferred
            
          • Three to five years of administrative experience supporting executives required
            
          • Proficiency in Word, Excel, and Outlook
            
          • Structured Query Language (SQL) and report writing experience preferred
            
            General Requirements:
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Keywords: True Homes, Rock Hill , Administrative Assistant, Administration, Clerical , Monroe, South Carolina